Free Resignation Letter Template for Managers & Directors in South Africa

Resigning from a leadership position is more than a formality, it’s a reflection of your professionalism, reputation, and relationships. Whether you’re moving on to a new opportunity or taking time off, your resignation letter sets the tone for your exit.

For managers and directors in South Africa, crafting a clear, respectful, and professional resignation letter is essential. It ensures a smooth transition, maintains professional relationships, and protects your reputation

Subject: Resignation Letter

“Dear [Manager’s Name],

I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day, e.g. 30 April 2025].

This decision was not made lightly. Over the years, I have appreciated the opportunities for professional and personal growth that [Company Name] has provided. I am proud of what we’ve achieved and grateful for the trust placed in me.

To ensure a smooth transition, I am happy to assist in handing over my responsibilities or training a replacement.

Thank you again for the opportunity to be a part of [Company Name].

Warm regards,
[Your Full Name]”

Let your employer know clearly that you’re resigning and when your last day will be.

Maintain goodwill by thanking the company or leadership for the opportunities and support.

Show professionalism by offering to assist with handover, training, or recruitment.

There’s no need to go into too much detail — stay polite, formal, and future-focused. 

• Burning bridges or airing grievances.

• Being vague about your last day.

• Over-explaining your reasons for leaving.

• Using overly emotional or defensive language.

• Inform your manager in person before sending the letter.

• Prepare for a transition period or counteroffer.

• Stay graceful, even if the work environment has been challenging.

• Document your contributions in case of future references.

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No. While you can include a reason, it’s not mandatory. Focus on appreciation and transition.

Most senior roles require 30 days or more. Always refer to your employment contract.

Yes, especially if you’re working remotely — but speak to your manager first if possible.

It’s optional. Keep the focus on appreciation and professionalism.

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